Call to Order
The Kansas City Region SCCA Board Meeting was called to order by RE Bill Johnson at Conroy’s on December 27, 2022 at 7:12 pm.
Board Members present: Bill Johnson, Chris Kern, Bob Henson, Greg Cheney, Al Hermanns, Jessica Dorn, Ed Nicholson, and Mike McGinley.
Board Member(s) not present: Paula Diehl and Donna Cross.
Guests: Clarissa Votipka, Jeremey Salenius, and Josh Holsworth.
SECRETARY’S REPORT: (Ed Nicholson)
Jessica made a motion to approve the minutes; Mike seconded. Motion passed unanimously.
TREASURER’S REPORT: (Jessica Dorn)
November 2022
| Starting Cash | $23,799.44 |
| Starting CD | $82,787.24 |
| Ending CD | $83,137.48 |
| Ending Cash | $26,532.89 |
| Ending Balance | $109,670.37 |
Mike made a motion to approve the treasurers report; Bob seconded. Motion passed unanimously.
Discuss on budget, we should look over and go into in detail next meeting.
SOLO REPORT: (Al Hermans)
We will need to decide what donation amount will be made to GoBabyGo. Halloweenie income was $6,151.00, expenses were $1,934.13. Gross profit was $4,216.87, non-event expenses were $450.00 average per event for a net profit of $3,766.87. Sanction & Insurance saved was $1,936.00.
In December annual report, I reported a program profit of around $13,000 for 2022, depending on the amount of two payments still outstanding from Starting Line and Street Survival. Approximately $4,500 in non-event expenses was not calculated into that so the actual profit would be closer to $8,500 for the year.
Solo sanction and insurance (Program Event Fees) are increasing to $15.50 per entrant for 2023, up from $14.00 for 2022. Sanction and insurance in 2015 was $12.00 per entrant. Expecting a fee increase at MCC. Last entry fee increase was in 2017, would like to consider increase to $45.00 for 2023.
MiDiv schedule is almost finished – looking at 6 event weekends. Local schedule is almost finished – looking at 10 events, T&T, school, Starting Line, Street Survival. Still keeping an eye out for new venues, not much available.
For go baby go we may use the saved sanction fee number. Al to pole the SAC for their suggestion.
RALLYCROSS REPORT: (Nils)
No report
KVRG REPORT: (Bill Johnson & Chris Kern)
Can’t do a whole lot until after the first but working on the know events, Heartland Park and the Ozarks, just working on details. Trying to keep ahead.
Working on the budget for the events. Sanction fees and event track rental going up. Need to address worker fees. Looking at increase entry fees for race weekends.
MEMBERSHIP REPORT: (Paula Diehl)
No report
WEB REPORT: (Paula Diehl)
No report
BANQUET: Ed Nicholson.
Discussion around those to get events from the region for the year.
Looking for photographer, either Doug or can we do a photo booth using a smart phone. Could use a hash tag for folks to send their own photos. Will ask Doug if he would like to do this again, Greg to ask. We Do have other options.
Jeremy offered that Andy Schults, will be happy to do pictures for the banquet.
Midiv, waiting for final menu and should go live by end of the week. Asking for a $500 donation to help with the convention. Bob made motion, Al second. Motion passed. We would like to get a report of contributions. Event schedule being worked on.
OLD BUSINESS
- Asking to meet Conroy’s for next week if not then Brookside.
- We have van issues. Overheating when hot and towing. Has not happened since then work on cooling was fixed for free. We Need to determine of this is fixed prior to the new season. Check with the SAC and RAC that the van is ready. Need to add a log book to the van for those who use the vehicle to indicate how it works.
NEW BUSINESS:
- Region charter renewal could be audited. Submission for renewal no paperwork needed this year.
- Should we move the savings account that will provide a better interest rate. Mike made the motion that we look for a better rate and Bill second motion passed for move to PNC.
Event Dates
Next solo – Done for the year.
Rally X – Done for the year.
Road racing – Done for the year.
Track Night in America – Done for the year.
Time Trials – Done for the year.
Call for motion to adjourn
Greg made a motion to adjourn and Mike second motion passed. Meeting ended at 8:38.