CALL TO ORDER
The Kansas City Region SCCA Board Meeting was called to order by RE Mike McGinley at The Bar on December 28, 2021 at 7:01 pm.
Board Members present: Paula Diehl, Bill Johnson, Chris Kern, Greg Cheney, Ed Nicholson, Lisa Kern and Reuben Samuels
Board Member(s) not present: Tim Friest, Donna Cross and Jessica Dorn
Guests: Mark Macoubrie, Bob Henson and Al Hermanns
Track Night and Street Survival grants are in question at this point. Will continue to check for these grants.
Thanks to all the outgoing and incoming board members for their service to the region.
Bill, thanks Mike for your service over last few years as the RE.
SECRETARY’S REPORT: (Ed Nicholson)
Chris made a motion to approve the minutes; Paula seconded. Motion passed unanimously.
TREASURER’S REPORT: (Jessica Dorn) – Check this and change numbers.
November 2021
| Starting Cash | $23,466.20 |
| Starting CD | $83,650.04 |
| Ending CD | $83,615.71 |
| Ending Cash | $28,884.45 |
| Ending Balance | $112,500.16 |
Bob made a motion to approve the treasurers report; Bill seconded. Motion passed unanimously.
Proposed budget numbers for 2022:
| Income | |
|---|---|
| SCCA Memberships | $7,500.00 |
| Grant Money | $? |
| Interest Savings Account | $0.10 |
| Credit Card Rewards | $200.00 |
| Sale of Club Assets | $0.00 |
| TOTAL INCOME | $7,700.10 |
| EXPENSES | |
| UPS Box rent | $230.00 |
| Mid Div Dues | $30.00 |
| SCCA Merchandise | $1,000.00 |
| Website Hosting & Support | $430.00 |
| Convention | $300.00 |
| Region Assets (Vehicle) | $0.00 |
| Certificate of Good Standing | |
| Personal Property Tax | $350.00 |
| Annual Tax Prep | $750.00 |
| 1099 NEC Tax Prep | $70.00 |
| IRS Tax Payments form 990T | $80.00 |
| Club Picnic | $300.00 |
| USPS Forever Stamps | $58.00 |
| Website Maintenance | $4,200.00 |
| Constant Contact | $588.00 |
| Bank Fees | $0.00 |
| Intuit Quickbooks | $300.00 |
| Marketing Promotions | $500.00 |
| TOTAL EXPENSES | $9,206.00 |
SOLO REPORT: (Al Hermans)
Planning is still underway for 2022. Nothing new since the last report. We are looking into doing a Starting Line School and a Street Survival in addition to one or more local schools if possible.
We will be looking for a fifth SAC member to serve in 2022 and 2023 to present to the BOD for approval. Jeremy has accepted for the SAC,
A preliminary budget has been prepared for consideration. Looking to get back to normal entrants for the year and for some expenses to be cut back.
2022 KCR Solo Program Income & Expenses Budget (Preliminary)
| ITEM | INCOME | EXPENSE | TOTALS |
|---|---|---|---|
| INCOME | |||
| Entry Fees | $32,000 | ||
| T&T Entry Fees | $1,400 | ||
| Weekend Memberships | $750 | ||
| Starting Line Reimbursement | $1,500 | ||
| Street Survival Reimbursement | $2,400 | ||
| Shool Fees | $2,000 | ||
| Sponsor Contribution | $0.00 | ||
| MiDiv Profit | $0.00 | ||
| INCOME TOTAL | $40,050 | $40,050 | |
| EXPENSES | |||
| Site Rental | $21,000 | ||
| Comp/Discounted Entry Fees | $2,610 | ||
| Weekend Memberships | $750 | ||
| Van/Trailer/T&S Upgrades | $0.00 | ||
| Batteries | $100 | ||
| T&S/Registration Supplies | $200 | ||
| Misc. Items | $0.00 | ||
| Misc. Repairs | $0.00 | ||
| Sanction/Insurance | $10,100 | ||
| MotorsportsReg Fees | $1,100 | ||
| Refunds | $0.00 | ||
| Charitable Donations | $1,200 | ||
| Food/Ice/Drink | $400 | ||
| Software License | $170 | ||
| MiDiv Fees | $0.00 | ||
| Gas | $50 | ||
| Van Storage | $325 | ||
| Trailer Storage | $325 | ||
| Vehicle Insurance/Taxes/License | $0.00 | ||
| Trophies | $1,600 | ||
| Event Magnets | $0.00 | ||
| Hot Spot Fee | $100 | ||
| Tent for Nationals | $0.00 | ||
| Rainy Day/New Equipment Fund | $0.00 | ||
| Nationals Rookie Fund | $0.00 | ||
| New Loaner Helmets | $0.00 | ||
| New Cones | $0.00 | ||
| Van Replacement Fund | $0.00 | ||
| EXPENSES TOTAL | $40,030.00 | ||
| TOTAL PROFIT | $2,000 |
MEMBERSHIP REPORT: (Paula Diehl)
Reported a current membership of 568 members, 4 new since the beginning of December. Shared list of legacy members.
KVRG REPORT: (Chris Kern)
May race we are still waiting to submit paperwork. Big item is the CFR in March wanting to get this open for registration. We have a lot of interest currently. Still looking to firm up logistics at Ozark. Looking for 60 to 80 people. There will be a meeting coming in a couple of weeks.
RALLYCROSS REPORT: (taken from Reuben’s report)
Rueben, Van going on for diagnostics and getting some updates. Windows are being fitted, which were preapproved. Looking to get the wrap done for this year, needs to be addressed and a point person assigned.
Mark, 8 events averaged 42 entrants far a 320 total for the year which was a 20% increase. Most rain outs we have experienced but even with these cancelations we look to be the fifth largest RX region. Looking for more participation from other regions in 2022. Of our regional RX group 6 or 7 went to nationals. Mark Hill tops the list as a national champion.
2021 Kansas City Region SCCA Rallycross Budget Balance Sheet
| ITEM | PROJECTED | ACTUAL | DIFFERENCE | Notes |
|---|---|---|---|---|
| INCOME | ||||
| Entry Fees | $10,800 | $15,380 | $4,580 | Average of 30 competitors at $45 for eight events |
| Donated RX Entries | $80 | $360 | $280 | 1 RX entry per event from Aaron Holstrom |
| Sponsor | $500 | $1,500 | $1,000 | 2 year sponsorship from BHR |
| Merchandise | $500 | $135 | ($365) | |
| Donated Timing Equipment | $1,200 | $1,200 | $900 worth of equipment | |
| Donated Radios | $500 | ($500) | $500 worth of radios | |
| Donated Laptop for Timing | – | $400 laptop | ||
| UA Event | $1,500 | $854.63 | $645.37 | |
| TOTAL INCOME | $13,380 | $19,929.63 | $6,549.63 | |
| EXPENSES | ||||
| Site Rental | $4,000 | $3,800 | $200 | Eight events at $500 per event |
| Sanction and Insurance | $3,000 | $2,855 | $145 | Average of 30 competitors at $8.00 sanction and $4.50 insurance for eight events |
| Weekend Membership | $800 | $490 | $310 | |
| MSR Credits | – | – | ||
| MSR Fees | $604.80 | $795.84 | ($191.04) | Assuming 100% of all entries are through MSR, 5.6% cost on all fees collected |
| Equipment | $560 | $402.75 | $157.25 | Amortized (5yr) equipment cost and maintenance in proportion to Solo |
| Port-a-John Rental | $400 | $180 | $220 | Port-a-Johns at Thunder Valley Sand Drags and Lucas Oil Speedway |
| Gas | $1,000 | $330.63 | $669.37 | Estimated gas for van |
| Ice / Water | $350 | $52.87 | $297.13 | |
| Advertising | $500 | $145.00 | $355.00 | $50 event boost on Facebook to draw more competitors |
| UA Donation | $1,500 | $854.63 | $645.37 | Donation to UA |
| Vehicle/Trailer Storage | $330.80 | ($330.80) | ||
| Loaner Helmets | $562.50 | ($562.50) | ||
| Vehicle Insurance/Tax/License | $997.91 | ($997.91) | ||
| Hot Spot Fee | $137.50 | ($137.50) | ||
| Trophies | $250.00 | $250.00 | ||
| Merchandise Purchasing | $500 | – | $500 | |
| Landscape Flags | $10.00 | $8.68 | $1.32 | |
| Batteries | $10.00 | $10.00 | ||
| PPE | $100.00 | $27.98 | $72.02 | |
| Skid Loader | $500.00 | $200.00 | $300.00 | |
| Misc. other expenses | $100.00 | $281.63 | ($181.63) | |
| Giveaway Entries | $450.00 | $360.00 | $90.00 | |
| Replacement Van | $1,000.00 | – | $1,000.00 | |
| TOTAL EXPENSES | $15,634.80 | $12,813.52 | $2,821.28 | |
| BALANCE | ($2,254.80) | $7,116.11 | $9,370.91 |
Mike, please send the list for RD advisory committee 2022. Deana Brown, Nils Davis, Erik Voltipka, Clarissa Voltipka, and Tiernan Einberger.
Rueben: I need to turn over access to the SCCA Media files I have about 30 gig. Let me know and I will setup access.
Items for 2022
Safety first aid and AED training and equipment, we need to improve what we have on site. Would take about $1000 to $2000 to equip.
Chris, those interested could sign up for the CRF school in March.
Once the new truck is ready to go, we discussed a tow vehicle for the trailer. This would provide Solo with a way of using the trailer without the truck and give us two full timing and scoring setups for duel events.
Do not have credentials for live timing and scoring on the laptop for posting results. Mile will send information for Rachel to discuss. Paul has the information about live timing and scoring. Once this is set up laptop will be turned over to RX group for use at events.
Upcoming – how to run a drone to capture race events will be presented at the KVRG convention.
Wichita Region is looking to buy cones and could help if we bought cones with them. Just under $5 a piece. We would be looking for 200 cones.
Events: UA was a success with help from Lisa for the event and Paula running the Gimmick Road Rally. There is an RC track that would lick to host us for an event. There are some RC cars could be available for us. We will have another UA event for 22 at I-70 and would love to continue with KCR, stay tuned.
WEB REPORT: (Mike McGinley)
Mike McGinley will be getting all 2022 stuff up. Total visitors 4,569 visitors for the month.
TOTAL VISITORS: 4,569 | -4.2%
The number of visitors that accessed the website
Daily average: 152.3
SESSIONS: 4,870 | -5.6%
A session starts when a visitor accesses the website and ends when he or she leaves it.
Daily average: 162 -6.3%
TOTAL PAGE IMPRESSIONS: 22,066 | -2%
How often the pages of the website are visited. Only pages that contain text and were fully loaded are counted.
PAGE IMPRESSIONS PER SESSION: 4.57 | 2.7%
The average number of pages of the website that are visited per session
TOP 5 MOST FREQUENTLY VISITED PAGES:
- Home page
- /kcr-2019-rallycross-event-5/
- /our-racing/rallycross
- /2022-board-elections
- /our-racing/rallycross/rallycross-schedule-results
BOUNCE RATE: 2.52% | 11%
How many visitors left the website right after the landing page without any further interaction with the website.
TOP KEY WORD
The keywords/phrases with which the website was most commonly found in search engines.
- Rally car Kansas
ALL PAGES OF ORIGIN
Where site visitors came from, i.e. whether they were transferred to the website from search engines, social networks or online directories, for example.
- Direct: 13.9% | -.6%
- Search engines: 64.8% | +.9%
- Social networks: .18% | +37.9%
- Others: 21.1% | -12%
OLD BUSINESS
- 2021 Awards Banquet updates – Lisa Kern. Will be going through banquet items this week and will be email board for help with logistics. Looking for attendees to go through MSR. Invitations were mailed out today. Working on the logistics for awards.
- Future event plans – We need to postpone meeting at Extreme GP because space is taken for night we planned the January General meeting. General meeting will be moved to the first Tuesday at The Bar on Johnson Dr 7:30 PM as normal.
- Budget requests from RallyCross and list of 2022 advisors.
NEW BUSINESS:
- Collection of traveling trophies – McGinley has collected most trophies. I need help getting the RallyCrosser of the year award from David Williams (Mark will see about contacting) and the Mary Kay Ash Award from April Turner (Al was going to get it from her, Al, please bring it to the meeting.
- Decision on Region Awards – New Member of the Year, Outstanding Members for 2021, Outstanding Event/Events for 2021.
- Greg, we have 25 walkie talkies donated to the club from Lexus. This is a wonderful donation and will work with our current equipment.
- Discussion of storage of club history, Chris Kern has it now but needs to be moved. Will be about a Suburban load. Bill indicated that he could take the files.
- Presented gavel and paperwork to our new RE, Bill Johnson.
Call for motion to adjourn
Bob made a motion to adjourn and Lisa second, the motion passed. Meeting ended at 8:17.