Call to Order
The Kansas City Region SCCA Annual Meeting was called to order by RE Bill Johnson at Johnnies Tavern on December 5, 2023 at 8:10 pm.
See December general meeting minutes for list of those attending.
Need a motion to close the ballots, Tara so moved and Al second motion passed.
Announce people to count ballots – Tim Freist, thanks for your hard work Bill.
Thanks to all on the nominating committee, Phil Meredith, Tim Friest, Greg Cheney and Ed Nicholson. Note Greg was not part of the nominating committee it was Stephen Fudge.
MEMBERSHIP REPORT: (Paula Diehl)
Reported a current membership of 620 and end 627, increase. We had 7 with 110 new members for the year.
SECRETARY’S REPORT: (Ed Nicholson)
Dick made a motion to approve the minutes; John Roberts seconded. Motion passed unanimously.
TREASURER’S REPORT: (Jessica Dorn)
Annual meeting:
Here is an annual comparison of ending cash balances from November 30th of the specified year:
| 2023 | $109,935.28 |
| 2022 | $109,670.37 |
| 2021 | $112,500.16 |
| 2020 | $107,666.51 |
| 2019 | $114,136.23 |
We are holding steady after a year with multiple event cancellations on the Rallycross and a lower than planned attendance for Solo event 6 due to a rather large oil spill and extremely hot weather causing several drivers to leave early and cancel.
In the last year, the Board opted to move $10,000 from the checking account into a short-term CD over 9 months to earn better interest during the race season when we had money coming in. This money can now be moved back into the checking account during the slow winter season to help cover expenses.
Greg made a motion to approve the minutes; Tara seconded. Motion passed unanimously.
SOLO REPORT: (Al Hermans)
Here are some year-end statistics for 2023:
- There were 1173 entries with times. We budgeted for 1100 so we are ahead of projections.
- The smallest event was #6 with 83 (this was the event with the significant oil down and excessive heat) and our largest event was #3 (Sunday of the MiDiv) with 151 drivers. That is an average event attendance of 117.
- Our local school was well attended as was Starting Line.
Unfortunately, we had to negate any points for event #6 due to the change in course after the oil down so that is reflected in the year end points totals.
We seem to be attracting a lot of novices which is good. A few of them stick around and become members or regular attendees. It appears the program continues to grow and recover from the dark days of Covid.
38 region members attended Nationals this year with 5 collecting trophies but no national championships.
KVRG REPORT: (Chris Kern & Bill Johnson)
We are losing Heartland but looking for other opportunities, see the December report.
RALLYCROSS REPORT: (Niles)
For Rally X this year product is solid and we have entertained the participants. Going to work on marketing for this coming year to see if we can improve attendance. We had 5 events this season. One event was cancelled after only running in the AM. This was a financial hit to us and we are looking to come out in the black after the event on the 17th. Looking for good numbers for this last event.
We have explored a new site for next year and hopefully we will be able to get in more events.
Rally X National Championship to be held outside of Huntsville, Ala in 2024.
BOARD VOTING:
91 ballots with a dupe, and a few who are questionable. After a pause of about 15 minutes for Bill, Tara, Tim and Ed to confer on the questionable ballots we found three more votes and no hanging chads.
Tim tallying the votes. Results follow. There was a write in for the board.
BoD – Regional Executive: Paula Diehl
BoD – Assistant Regional Executive: Al Hermans
BoD – Treasurer: Jessica Dorn
BoD – Secretary: Greg Cheney
BoD – Directors (select up to 3): Max Baer, Dan Rowland, and Josh Huff
Solo Advisory Committee (select up to 3): Stephen Fudge received the most votes. Phil Meredith, Alex VonBeveren, James Young (all ended the voting tied).
Bill reminded the Solo board that the bylaws do not specify the number of members for the advisory board and they could add a member if they so decide. We are waiting for the Solo Board to let us know who its members will be for the coming year.
RallyCross Advisory Committee (select up to 3): Max Baer, Bill Taylor, and Mark Macoubrie
Number of ballots counted 84 – Thank Tim Freist
Need motion to destroy ballots Tara made motion, Chris second, motion passed.
Need motion to approve the actions of the 2023 board Neava motion Mike second, motion passed.
Next board meeting will be the 19th, for both incoming and outgoing board members.
Paula Went to the new indoor cart track K2 and was wondering if there was any interest in doing this as a event this winter for one of the general meetings. After some discussion and finding that the cost would be $70 per person the members present indicated that it was more than they would care to spend.
Tara made the motion and John R seconded motion passed. Adjourned at 9:05.